OUR
SUCCESS STORIES

Convenient Creation of Invoices with MTS SSO Invoice

Branches
Energy
EXXETA Solution
Gas Storage

The energy market is in a continual state of flux, which often leads to time-consuming billing procedures and heterogeneous system landscapes. This can result in a considerable amount of additional work and rising costs. Our customer has embraced the efficiency potential inherent in the software and standardised its billing system.

Note: ECG was acquired by EXXETA AG at the beginning of 2016. As of 1 July 2016, ECG Erdgas-Consult GmbH will be operating under the new name EXXETA GmbH.

The Motivation

The energy market is in a continual state of flux, which often leads to time-consuming billing procedures and heterogeneous system landscapes. This can result in a considerable amount of additional work and rising costs. Our customer has embraced the efficiency potential inherent in the software and standardised its billing system.

The Challenge

Our customer, the fourth largest developer, designer and operator of gas storage facilities in Germany, set itself the task of standardising the various billing systems at both its locations. As a consequence of the dynamic changes in the energy market, various different systems had become established at both of the company’s locations. It was planned to replace the existing solutions and introduce a standardised billing management system across all locations, thus establishing a more coherent and consistent procedure. A particular challenge was the fixed deadline and a tightly calculated timeframe for the implementation and productive start of the system.

ECG Erdgas-Consult GmbH was awarded the contract because of its software solution MTS SSO Invoice, a central component for billing preparations and invoicing, as well as its knowledge of the gas industry. ECG introduced MTS SSO Invoice at the customer as a pilot project. Our customer was thus introducing an additional MTS system component for its initiation, processing and billing procedures for commercial gas logistics.

The Solution

The software component MTS SSO Invoice provides a convenient and workflow-driven method of creating, releasing and sending invoices which is also integrated in SAP®.

Modern user interfaces and workflow-driven help functions support the user every step of the way. Adjustments of invoice content using individual text modules can be immediately checked in the document preview.

To generate the invoices, commercial data from contract initiation and processing are used within an integrated process model for billing. In addition to the improved data security and quality of the billing, it is therefore possible to combine the joint work of sales and billing departments using a standardised system and database.

The coupling of the billing process and the accounting for despatched invoices in SAP-FI® is handled by MTS SSO Invoice. This can be carried out in real time if required. Follow-on documents can be created with all accounting information and invoice documents and release logs can be archived. This means that the SAP® accounting system still fulfils its full information function and remains audit-proof despite working with a new billing system. It meets all the necessary requirements to track the payment of rendered invoices.

Customer comments


"The introduction of the new billing system was a key project for us and at the same time a prerequisite for our further work on the challenges we face in the future."
Responsible expert at the customer
 

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